Travel to Vancouver

Vancouver is conveniently located on Canada’s west coast in one of the best connected airports in North America with direct flights from many of the world’s major travel hubs, as well as most Canadian airports.

As you plan your travel, we highly recommend that you plan to arrive in time to join us for the IEEE Canada Awards Banquet on the evening of Monday May 26. This will be a highlight of the social program of the conference, featuring IEEE Canada leaders, and award recipients as well as dignitaries from IEEE globally.

Air Travel to Vancouver

This offer is valid for travel from May 19 to June 5, 2025. Use the promotion code TB4WJHQ1. For North America travel, save 5% on Standard fares and 10% on Flex fares and higher. For International travel, save 10% on standard fares and higher.

This offer is valid for travel from May 12 to June 5, 2025. Use the promotion code 6E9F8PX. For travel within Canada, save 5% on Econo fares and 10% on EconoFlex and Premium fares. For Trans-border travel save 2% off Econo*, 5% off EconoFlex and 10% off Premium base fares.

Passports, eTAs, and Visas

  • Depending on where you are from, you may only require proper identification such as a valid passport or you may require an eTA (electronic travel authorization) or even a visa to enter Canada
  • A full list of entry requirements by country or territory can be found here
  • CCECE attendees can request a visa invitation letter when they register for the conference
  • To obtain a Visa Invitation Letter, register for the conference, and request the visa letter through the registration system, PayQlick. Follow the instructions below to request your letter of invitation:
    • Go to your profile by clicking the circle near the top right.
    • Click “My Registrations” in the drop down menu
    • Under CCECE 2025 on the far right you will see “Visa Letter” on the right where you can click “Request”
    • Fill in the details according to the form
    • Your request will be processed and a letter will be generated within one or two business days.

How to Apply

1. Apply:

If you require a visa, you MUST apply online through the IRCC Secure Network.
 

How to apply:

You will be prompted to either sign in using your GCKey user ID and password, or through a Signin partner. If you don’t already have an account, you can create one by clicking “Register“ under the “Don’t have an account?” section.

Once you are signed in you will be prompted to answer a series of questions to determine your eligibility to apply for a visa. If you are eligible to apply for a visa, you will be prompted to the complete the visa application form (IMM 5257).

Please take note of the following item when completing your visa application form:

IMPORTANT: Tag your visa application (Form IMM 5257) with the special event code. In the “Details of Visit to Canada” section, select: “Other.” For question
1a) Purpose of my visit,” enter the special event code (25CCCE) into the free text box in
1b) Other.

2. BIOMETRICS

If you are required to complete biometrics you will be issued a Biometrics Instructions Letter (BIL). Please schedule your appointment as soon as you receive your BIL.

You must complete your biometrics before IRCC can start to process your application.

For information on whether or not you must provide biometrics, please refer to:
fast facts about Biometrics.

Getting Around Vancouver

Travel from YVR Airport to UBC takes around 25 – 45 minutes by vehicle depending on time of day. The UBC Campus is large, so it is recommended that the destination of your trip be set as the specific lodging you have booked.

For more information about getting around the city and the campus, explore here: